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How About Arranging a Safe, Secure Mail Forwarding Service?
Contrary to popular belief,
Private Mail Forwarding Services are only available to customers who
have rented a mailbox which includes filling out a 1583
form for the U.S. Post Office.
In your web travels you might have noticed more than a few sites around the country offering mail forwarding services with no mention of filling out this U.S. Postal form or renting a private mailbox. Please note these operations are totally illegal, definitely to be avoided.
If you are looking for a long-term relationship with regards to the handling and forwarding of your mail, the correct procedure is as follows:
1. Rent a mailbox from a private mail-receiving agency that you feel comfortable with--i.e. atmosphere, staff attitude, neighborhood, available services etc.--filling out the required 1583 form for the Post Office as well as an in-house Mailbox Rental Agreement for the CMRA. It is important to have the mail service's operational procedures, etc. in writing for your reference.
2. Leave a sufficient forwarding deposit with your mail-receiving agency. This can be done in person or on the fly via the phone, fax or email by authorizing a credit card debit.
3. Since the Post Office does not forward mail from a CMRA, you must make specific arrangements with your agency to forward your mail. It is an easy procedure: just fill out a Forwarding Activity Ledger identifying the customer, box number and the forwarding address. A well designed form will also contain space for the initial deposit, future deposits and debited forwarding activities with their perspective dates. An efficient mail-receiving agency will include a photo copy of this ledger each time the mail is forwarded. The end result: you, the receiving customer, has the forwarding history and account balance right in hand with your mail.
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